5e. Reporting

  1. How often do I need to file a progress report?
  2. What is eSNAP?
  3. When do I need to file my final technical report?
  4. Do I need to file a patent report?
  5. What are the implications of not filing required sponsor reports?
  6. Who is responsible for submitting financial reports?
  7. What are property reports?
  8. What are the implications of not filing required sponsor reports?
     

1.  How often do I need to file a progress report?

Most sponsors require an interim progress report to ensure sufficient progress is being made on the award.  Each agency has different requirements regarding the content and frequency of the reporting.  You should review the terms and conditions of the award to determine what the sponsoring agency requires.  The Division of Sponsored Programs sends out a notice for most awards to the principal investigator to remind him/her of an upcoming progress report.  

2.  What is eSNAP?

The National Institutes of Health (NIH) uses an electronic Streamlined Non-competing Award Process (eSNAP) to submit the required progress report.  This is submitted through NIH’s eRA Commons.  The next year funding will not be released by NIH until the report has been prepared.  The UI process for filing progress reports through eSNAP can be found here.

3.  When do I need to file my technical report?

The majority of awards require a final technical report to be filed.  Preparing the technical report is the responsibility of the principal investigator.  Details of what should be included can be found in the award document.  Most of the sponsoring agencies allow a 90 day window past the end of the project for the final technical report to be written and submitted to the sponsor.  You should check the award document for the final technical report requirements especially if the sponsor is non-federal or if the UI is a subawardee to another university as often times these have different deadlines.

4.  Do I need to file a patent report?

Many federal agencies require a final patent report to be filled out.  If the Division of Sponsored Programs receives notice from the sponsor that a patent report is required, you will receive a notification from Sponsored Programs.  If no reportable patents need to be reported, fill in the appropriate information and return for submission to the sponsoring agency.

5.  What is effort reporting?

Federal guidelines require regular certification of individual effort on federally funded sponsored projects.  The University uses an online system, the Personnel Activity Reporting System (PARs), to track how faculty and staff effort is distributed to a broad variety of activities. The PAR Faculty Guide provides instructions for accessing and entering information in a Personnel Activity Report.       

6.  Who is responsible for submitting financial reports?

Most sponsors require a full accounting to document how funding was spent.  These reports might be due during regular intervals or at the completion of an award.  The Grant Accounting Office submits these reports, and may work with you and your department to verify and finalize costs.  

7.  What are property reports?

Any items that are federally titled (purchased or furnished) may require regular Property Reporting.  The Grant Accounting Office is responsible for submitting these reports. 

8.  What are the implications of not filing required sponsor reports?

Failure to submit required records could result in the sponsor withholding payment, terminating the award, or withholding future awards.